Creating an inspector evidence pack

Inspector Export builds a ZIP archive for each child you choose, ready to download from Export History. Financial data is left out.

1. Open Storage & Data

Go to Tools, open Business Settings, then Storage & Data.

2. Open Inspector Export

Tap Inspector Export. The Inspection-Ready Format panel lists what each archive includes:

• a PDF overview with the child's profile, EYFS tracking, daily diary, attendance, observations and compliance logs
• the actual document files, such as policies, consents and signed forms
• the complete data as JSON

Financial data is excluded. Photos and videos are also left out, to keep file sizes manageable.

3. Choose the children

Under Select Children, tap each child you need. Tap Select All for every child, or Clear All to start again.

4. Generate the reports

Tap the generate button. It shows how many reports it will create, for example Generate 1 Report. Check the Generate Inspector Reports? sheet, then tap Generate Reports.

5. Download from Export History

Go back to Storage & Data and tap Export History. Each export shows its format, size and the date you requested it. You'll get a notification when an archive is ready to download.

Reference: policies and closure archives

Upload your own policy

1. Go to Tools, then Help & Support, and tap Policy Templates.
2. Tap +, then Upload File.
3. Give the policy a title and tap Tap to select file to choose it.
4. Tap Upload Policy.

Archive everything when you close

Bulk Export, under Storage & Data, builds a complete archive of every child's records for when you close your business.

1. Read the 21-Year Retention Requirement. The app explains that, under the Limitation Act 1980, you must keep child records until they turn 21 years and 3 months old.
2. Tick the acknowledgement.
3. Tap Generate Complete Business Archive and confirm.

Store the archive somewhere secure, and don't delete it.

What to do next

• Exporting a child's records: export one child's full record.
• Safety checks and audits: keep your safety records inspection-ready.