Fixing a day on a draft invoice
Change the billed start and end time of a day on a draft invoice, and see the total update, without touching your register.
Who this is for
Who this is forChildminders with a draft invoice that needs a small change, such as a child who went home early. Needs a Solo or Team plan, or a free trial. It takes about two minutes.
Sometimes a day doesn't go to plan. You can change the times a day is billed for right on the draft invoice. The totals update, and your register and daily diary stay exactly as they were.
1. Find the day
Create or open a draft invoice. Tap Next: check attendance, then Next: see the charges. On What's charged, tap the care line, then the week the day falls in. Invoices that have been sent or paid can't be edited here: open one and tap Correct this invoice instead.
2. Change the day
Tap the day to open it.
- Quick change: tap −30 min, −15 min, +15 min or +30 min under the Start or End time.
- Exact time: tap the time itself and pick it, then tap Done.
- Not billed: tap Remove this day from the invoice.
As you change it, KinderStart shows roughly what it does to the invoice.
Late fees and overtime
If a day has a late fee or overtime charge, you can also tap Waive, or change the minutes charged. This needs a late rate set in the child's contract.
3. Save the day
Tap Save this day. Hours, funded hours and the total are recalculated, and the day is listed under Your changes. Tap Cancel to leave it as it was, or Undo my change to this day to put a changed day back.
4. Save and send
Save the draft as usual. The parent sees the final times and amounts, with no marker to say they were edited.
✅Why KinderStart does it this way
The register is a record of what happened, so it should never be rewritten to fit a bill. Changing the invoice only means you can agree a one-off change with a parent and still keep an honest register.
What to do next
- Choosing how you invoice families: contract, actuals, termly or annual.
- Tracking your income and expenses: your finance dashboard and year-end figures.
Next guide
Logging expenses and mileage
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